Job Summary

Seeking a highly skilled and motivated Executive Assistant to provide comprehensive support to the executive leadership team. This role is integral to ensuring operational efficiency, managing priorities, and driving seamless coordination across various business functions. The ideal candidate will be a proactive, detail-oriented professional who thrives in a fast-paced and collaborative environment.

Compensation Package

Competitive salary commensurate with experience
Comprehensive health, dental, and vision insurance
Paid time off and holidays
Retirement savings plan with company match
Professional development opportunities

Responsibilities

Executive Operations

Manage complex calendars, coordinate meetings, and arrange travel logistics for senior executives.
Prepare meeting notes, reports, and internal documentation to facilitate informed decision-making.
Maintain organized digital and physical filing systems for projects and executive initiatives.
Anticipate operational needs and proactively manage priorities to optimize leadership time.
Oversee the preparation and execution of key internal and external events.

Marketing & Brand Coordination

Collaborate with internal teams and external vendors to support branding, digital, and creative projects.
Assist with copywriting, social media scheduling, and content creation across multiple platforms.
Ensure all marketing and visual assets align with company branding and messaging guidelines.
Manage creative workflows for design materials such as flyers, email campaigns, and presentations.

Human Resources Administration

Support the employee lifecycle, including onboarding, offboarding, and personnel documentation.
Assist in coordinating recruiting initiatives, employee communications, and engagement programs.
Maintain HR records and ensure compliance with internal procedures and state regulations.
Collaborate with leadership to track team metrics and performance milestones.

Vendor & Contract Oversight

Manage vendor relationships across various operational functions.
Research and secure competitive bids, negotiate pricing, and monitor service quality.
Coordinate renewals, payments, and resolve issues related to vendor contracts.

Qualifications/Requirements

Proven experience providing executive-level administrative support in a dynamic environment.
Exceptional organizational, multitasking, and communication skills.
Proficiency with modern office tools such as Google Workspace, Microsoft Teams, and QuickBooks (or similar systems).
Demonstrated ability to manage branding or marketing projects from concept to completion.
Familiarity with HR coordination, vendor oversight, or office management is preferred.
Strong attention to detail, professionalism, and discretion in handling sensitive information.

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